When we work with nonprofit and school groups, we emphasize making these five decisions early in your planning process:
- Event Date
- Audio-Visual Company
Consider these the building blocks around which you will create your event. Interviewing and obtaining quotes from these professional service providers, and choosing them early in your planning process makes your job easier, and establishes firm groundwork for a fun and profitable fundraising event!
• AUCTIONEER •
Auctioneers that specialize in planning & conducting benefit auctions increasingly book their clients a year or more in advance.
Smaller groups are often an exception but not always. Get your name in early when reaching out and interviewing these professionals. Even if you haven’t decided on a date for your event but have found the auctioneer you would like to work with, ask him or her if they can put a soft hold on one or two dates for you. We do this at Auctions For Good occasionally and can let you know if another client is considering the same date. We’ll contact you first to ask if your date is firm.
Also, to get your event off on the right foot, choose an auctioneer with the BAS (Benefit Auctioneer Specialist) designation. Auctioneers with this designation have received specialized training from the National Auctioneers Association in all aspects of fundraising auctions. You will be leagues ahead in your fundraising efforts if you make this decision and will be pleased with the insight and value they can bring to your event.
• VENUE •
Select the space that will set the tone for your event.
You might be surprised at how many groups, small and large, plan their annual galas one or two years in advance and secure their favorite venue at the same time. Do your research, act early and don’t be caught off guard trying to find that perfect home for your event. Room size, capacity (seated and standing), cost, distance from your core supporters, A/V amenities, parking, etc. need to be taken into account.